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Virginia House of Delegates
Internet Privacy Policy Statement and Disclaimer
(Last updated on September 28, 2002)


Privacy Information
It is the policy of the Commonwealth of Virginia that personal information about citizens will be collected only to the extent necessary to provide the service or benefit desired; that only appropriate information will be collected; that the citizen shall understand the reason the information is collected and be able to examine any personal records maintained.

Information Collection
Virginia law requires that state bodies not collect personal information about citizens unless it is required to provide services for the citizen. When personal information is collected, it must be protected from unauthorized access, use or disclosure, and the Virginia House of Delegates is required to provide a prescribed procedure by which you may learn the purpose for which information has been recorded and how it will be used and disseminated.

In General
The Virginia House of Delegates does not capture personal information about any visitor to its site without their permission. All browsing on House web servers is done so anonymously. Information, such as your domain name, Internet Protocol number, browser type, and date and time of your visit, is collected, but not tied to your personal identity. This information is used to track the number of customers who visit the Virginia House of Delegates web site(s) and identify the most popular pages in order to improve site content and accessibility.

Online Transactions
Though personal information may be required either by law or in order for the Virginia house of Delegates to provide a requested service, in doing so it is subject to the requirements for administering information systems as established in the Government Data Collection and Dissemination Practices Act, Chapter 38 of Title 2.2 of the Code of Virginia. There are three online services that require personal information about you in order to complete your online requests: Who’s My Legislator, Publications Order and Study Meeting Notifications. The personal information you provide is required to enable you to complete various online transactions and for the Virginia House of Delegates to deliver the requested services. The Virginia House of Delegates only collects, retains and uses personal information when it believes it is essential, and allowed by law, to conduct business and provide products and services. Should you not desire to provide the requested personal information, the Virginia House of Delegates will not be able to provide you with online services.

Contacting Us
When visiting the site, the Virginia House of Delegates encourages you to contact us if you have any questions, comments, or concerns, or would like a return call. The Virginia House of Delegates will request your name, the subject of your question or comment, and your e-mail address or telephone number. This information is used solely to respond to your inquiry. If you would like materials mailed to you, the Virginia House of Delegates will request your mailing address so that it may provide the appropriate materials.

Information Access
Any personal information that is collected and retained by the Virginia House of Delegates is maintained in compliance with the Government Data Collection and Dissemination Practices Act, Chapter 38 of Title 2.2. E-mail addresses, information collected on request forms or any other information about its online customers are not shared, sold or traded to any entity except as provided for or required by the Code of Virginia § 2.1-380, the Virginia Freedom of Information Act (FOIA), or other law. Under FOIA, any records in the Virginia House of Delegates’ possession at the time of a Freedom of Information Request might be subject to being inspected by or disclosed to members of the public. If necessary, the Virginia House of Delegates may disclose user information if it has reason to believe that disclosing such information is necessary to identify, contact, or bring legal action against an individual who attempts, even unintentionally, to unauthorized access to Virginia House of Delegates information or to disrupt our web site.

Use of "Cookies"
In certain applications, user information is stored as "cookies," which are then sent back and stored on your hard drive. Cookies allow information to be saved that you input while progressing through an online transaction. If your browser is not configured to accept cookies, you will still be able to access the information on the web site, but you may not be able to complete many of the online transactions. No user information is gathered through cookies except for that needed to run the specific application. Any application or web page that uses cookies will identify itself as such.

Security
The Virginia House of Delegates maintains security standards and procedures regarding unauthorized access to customer information to prevent unauthorized removal or alteration of data. When you browse public areas of the Virginia House of Delegates web site, none of your personal information is captured or stored. The Virginia House of Delegates protects its records in accordance with its obligations as defined by applicable Virginia statues, including, but not limited to, the Government Data Collection and Dissemination Practices Act, Chapter 38 of Title 2.2, the Virginia Freedom of Information Act, and by any applicable U.S. federal laws.

Information Accuracy and Your Rights
The Virginia House of Delegates has established procedures to ensure that information is as accurate and current as is practical to enable us to conduct business with you. It also responds to requests to correct inaccurate information in a timely manner. You have the right to review the record that the Virginia House of Delegates maintains about you in order to verify its accuracy. You may do this by contacting the individual listed below. If you find errors in your personal record, or desire that your data be purged, you must contact the individual listed below. Virginia House of Delegates employee access to personally identifiable information is restricted to only those employees who need access in order to perform their assigned duties.

Contact Us
The Virginia House of Delegates welcomes your comments and invites you to contact us if you have any questions or concerns:

Sharon A. Crouch Steidel
Director, Information Systems
Virginia House of Delegates
General Assembly Building, Room 825
910 Capitol Square
Richmond, VA 23219
email: Scrouch@house.state.va.us

Disclaimer
The Virginia House of Delegates provides links to web sites that are not controlled, maintained, or regulated by the Virginia House of Delegates or any organization affiliated with the Virginia House of Delegates, and as such the Virginia House of Delegates is NOT responsible for the content of those web sites. Use of information obtained from those web sites is voluntary, and reliance on that information should only be undertaken after an independent review of its accuracy. Reference at those web sites to any specific commercial product, process, or service by trade name, trademark, or otherwise DOES NOT constitute or imply endorsement, recommendation, or preference by the Virginia House of Delegates. All sites included on its web site are screened, but the content they possess cannot be controlled. Any inappropriate information or links they have on their site that pertains to the Virginia House of Delegates, or related activities, should be reported to the Virginia House of Delegates and can be emailed to scrouch@house.state.va.us